No matter how modernized this era gets, one thing that stays constant is going to be how we treat people. Be it personal life or professional, people look for etiquettes and good treatment and react likewise.
Similarly, if we talk about Email etiquettes we must not forget the social rules that accompany any form of communication while we try to work faster and more efficiently. So here are some guidelines to keep in mind before you press the send button on your next email.
Have a clear subject line The clearer your subject line, the more likely your message will be read. Make sure your subject line is something that is transparent and reads directly to the receiver what the mail is about. Your mail is bound to go into spam if you use unprofessional subject lines that are in technical words Vague, obscure, not to the point or indefinite. So, its best to use Simple yet descriptive subject lines in your mails.
1. Using professional salutation: Colloquial expressions like hey, yo, sup are okay if the receiver at the other end is your chud-bud. For those who youve never met before or are discussing official matters with , such expressions sound laid back and unprofessional. Ideal salutations would be Hello, Hi, Dear Mr./Mrs.. Always assume highest level of courtesy when mailing a client for the first time.
2. Having official email address: Using email addresses that you once used in high school (email@example.com , firstname.lastname@example.org , etc.) is not a very great idea for exchanging mails at work. Instead use professional email addresses that include domain name of your company to give a positive impression on the receiver.
3. Use of Exclamations: Your email shouldnt portray your excitement to finalize a deal or whatsoever, avoid looking childish and unprofessional. Maximum number of exclamations to use in an email is limited to one.
4. Include a signature: Your recipient should be able to get back to you on an address or on a number. So always remember to add your signature which should include all your contact details.
These are a few tips to write your next professional email. Be courteous and professional as much as possible and youll see how efficiently youll be able to crack leads with just these few tactics. Keep in mind, our email reflects your company and you is responsible for the image of your organization.